Event Hours

Event Hour Calculation

Last year, we used a standard, one-size-fits-all calculation for Event Hours. The formula has been altered to acknowledge the different types of games and what goes into preparing and running them. The following schedules are used in calculating Event Hours now; there may be some adjustments made from the time of this writing up to the end of 2005, based on input from various clubs and other Event presenters.

In using the schedules, the total hours of an event are applied to a multiplier based on the number of potential people served by the event. These Event Hours can be divided up for a team of Game Masters running or facilitating a single event, so long as all of the GMs are participating in running the Event. The person listed as the primary GM is responsible for making these assignments. For C&O participants, this will only be important for internal accounting.

RPGs

NUMBER OF PEOPLE	MULTIPLIER
1-4	.5
5-10	1
11-20	2
21-30	3
31-50	4
51-100	5
101-200	6
201+	7

MINIATURES, BOARD GAMES and TRADITIONAL GAMES

NUMBER OF PEOPLE	MULTIPLIER
1-2	.5
3-6	1
7-12	1.5
13-20	2
21-30	2.5
31-50	3
51-100	3.5
101+	4

MINIATURES TOURNAMENTS* and CCGs

NUMBER OF PEOPLE	MULTIPLIER
1-4	.5
5-8	1
9-16	1.5
17-32	2
33-64	2.5
65-128	3
129-250	3.5
250+	4

* - Mainly collectible minis tournaments, such as HeroClix and Star Wars Minis.

LARPS

NUMBER OF PEOPLE	MULTIPLIER
1-8	1
9-16	2
17-24	3
25-32	4
33-40	5
41-50	6
51-60	7
61-80	8
81-100	9
101-150	10
151-200	12
201-300	14
301+	16

Open-Ended and All-Day Events

Another policy being implemented this year is in regards to events that are not accurately described as discrete, start-and-end, set number of participant events. A good example of this is the Origins War Room. Another example would be an ongoing tournament where people can sit down at any time, pay some generics, and play a session or three on any given day.

Rather than try and finagle event hours calculations for these, we will simply treat these as Administrative Volunteer hours. After all, in cases like this, we are really talking about people manning an area and administering the overall experience in that space. The key point will be determining how many people will be needed over what periods of time for that kind of experience.

It is important to note that we will still be tracking hourly data for such rooms and ongoing events. Instructions on that process will be presented upon receiving submissions for such events. If you have such events in your submissions, you will receive instructions on how we want the attendance of those areas accounted.